Trip Policies

Oklahoma City Ski Club
Trip Policies — Revised March 2026

1. Club membership in The Oklahoma City Ski Club is required for trip sign-up and participation. Membership dues are non-refundable and are not prorated.
2. All trips must be purchased through the Club Website. Reservations are secured by completing the online application and submitting the required deposit for the trip.
3. Full payment timeline for each trip will be posted on the Club Website.
4. All buses will be Non-Smoking and Non-Vaping.
5. Cancellations: Refunds for cancellation due to medical reasons will be considered by the Executive Committee, provided the request is submitted in writing within 10 days of trip departure. If remaining balance is received less than 30 days prior to departure, your reservation is subject to forfeiture. Approved refunds will be made after the trip returns. There will be a trip cancellation fee assessed.
6. If the Club finds it necessary to cancel a trip due to poor snow conditions or other conditions, there will be a minimal cancellation fee, based upon actual cost to the Club and pro-rated among passengers.
7. No special arrangements or price concessions will be made for drive-ins until the bus trip is full, unless approved by the Executive Committee.
8. Deposits can only be transferred from one trip to another if the Club cancels the trip or the Executive Committee approves the transfer. There is no transfer fee if the Club cancels the trip. If a deposit transfer is approved by the Executive Committee, there will be a transfer fee of $25.
9. For children under 5, the member must check with the Trip Captain for approval. Children under 18 must be accompanied by a member, parent or guardian, with consent form.
10. Any member payment that is stopped, disputed, charged back or otherwise used to avoid a loss or fee due to trip cancellation will automatically result in the loss of Club membership. Reinstatement will be only after the Club is reimbursed for the monetary loss and by approval of the Executive Committee.
11. Those individuals causing property damage, at any Club function, or at the lodges, condos, or on buses, etc., shall bear full legal and financial responsibility for damages. If individual responsibility cannot be ascertained, cost of damages will be pro-rated among participants and/or trip passengers.
12. Group rates for lodging, lift tickets, ski school and rental equipment will be obtained when available.
13. The Club, its directors, officers and trip captains, are not responsible and shall not be held liable for bodily injury, death, property damage, loss of personal property, delays or inconveniences sustained by any member or participant in any activity or on any trip arranged for in whole or in part by the Club, even if caused by the negligence of the Club, or caused by negligence of any Club employee, agent, officer, or member. It is a condition of membership in the Club that any individual shall be deemed to have accepted, as consideration, this limitation of liability by joining the Club and/or attending such an activity.
14. Occasional delays in planned schedules due to weather or mechanical failure are inevitable, and trip participants should plan their trips to allow for this possibility.
15. Any time the bus stops en route, passengers leaving the bus do so at their own personal and/or financial risk.
16. Code of Ethics: Club members will conduct themselves in a mature manner at all times. Offensive conduct is NOT acceptable. It is considered a discredit to the Club and will not be tolerated. Possession or illegal usage of narcotics or all other controlled or illicit substances (possession by legally written prescription is excluded) are expressly forbidden on any Club trip or at any Club-sponsored function. Trip Captains and/or Officers, who deem the offending participant to jeopardize the well-being and safety of others, may remove the individual from further participation in the activity or trip, such as, but not limited to, removal from the premises or from the bus. If the offender does not comply with the request, proper law enforcement officers will be called. Offending individual(s) will forfeit all monies paid and permanent loss of Club membership.
17. Trip Captain is the final authority on and during trips.